Committee Information, Schedules & Registration

Symposium and Workshop Registration

There are no symposium and workshops for June 2023 Committee Week.

If you have questions, please contact ASTM Symposia Operations via email at symposia@astm.org or by calling +1 610-832-9698.

Hotel Information

All meetings will be held at The Sheraton Denver Downtown, 1550 Court Place, Denver CO 80202.

Hotel Reservations:

Please support ASTM International by reserving your sleeping room at our official June Committee Week Hotel and Meeting site.

To book accommodations using the ASTM rate, please click here: Sheraton Denver Downtown Reservations.

The discounted rate will be honored until the ASTM block is full, but no later than May 13th, 2023. The ASTM rate is $209 plus tax. You may be charged a higher rate if reservations are received after the cut-off date, or when the block is full. The hotel requires a credit card to guarantee your reservation, once submitted a confirmation number will be provided electronically. To book accommodations using the ASTM rate, please click the link above.

CANCELLATION/CHANGE POLICY: At the Sheraton Denver Downtown Hotel, notice of cancelation must be received 3 days prior to day of arrival in order to avoid a charge. Failure to do so will incur a penalty equal to the cost of one night's room and tax.

Sheraton Denver Downtown Government Reservations.

The Sheraton Denver Downtown has a limited number of rooms at the government per diem rate. Reservations may be made via our online reservation system using the blue hyperlink above. You must present your ID at the front desk upon check-in.

IMPORTANT! ASTM Rates are non-commissionable. If you book your reservation through a travel agent, they must ask for a non- commissioned ASTM Group Rate. ASTM cannot adjust your higher rate if commissions were paid to a travel agency.

The June Committee Week Hotel provides prime meeting space for your committee meetings, events and activities. ASTM International is legally bound to fill the contracted guest room block and an inability to fill the block will result in severe financial penalties which could affect negotiations and increase costs for future meetings.

INTERNET: The Sheraton Denver Downtown Hotel offers free wireless internet connection to Bonvoy Members.

Pre-Meeting Checklist

Tips for Meeting Preparation:

• Pre-register for Committee Meetings or Symposium/Workshop:
  • Saves time on-site for meeting check-in and badge retrieval 
  • Allows you to pay in advance for voluntary committee activity fees and/or any banquet events 
  • When you preregister online, you will receive emails on committee meetings, final announcements, and other information that will help you prepare for your meeting
• Review the prior meeting minutes for current committee activities 
• Review Ballot Closing Reports, especially those in which you have a particular interest
• Review posted meeting agendas
• Download material in preparation for the meeting
  • My Schedule (Customize your schedule in an Excel file, highlighting meetings you would like to attend; can be used for multiple committees)
  • MyMeetingsMaterial (Compile a ZIP File of your agendas, minutes, ballot items, closing reports and schedules
• Review Online Training Modules offered prior to the meeting, these can be found on the ASTM Website at this link: www.astm.org/MEMBER_TRAINING
  • Plan to attend Committee Week Training Modules conducted by ASTM Staff? (See Training Sessions tab below)
  • Check with your committee's leadership for committee specific training offered during the meeting
• If you need copies made for your meeting or AV support, contact your Staff Manager four weeks prior to the meeting
• Consider inviting a colleague to attend the meeting
• Contact your Staff Manager with any questions you may have.

Transportation and Directions

The Sheraton Denver Downtown Hotel is located 26 miles/35 minutes from the Denver International Airport. The hotel's phone number is 303-893-3333. To visit the website for the hotel, please click here: The Sheraton Denver Downtown Hotel.

For information on the city of Denver CO, visit the Denver Website at Visit Denver.

PUBLIC TRANSIT:  Travelers taking a flight into the Denver International Airport have the option to easily commute to the Sheraton Denver Downtown Hotel via the Denver Airport Station. Using the Airport Station, travelers can expect a 30-minute ride to the Union Station, which is a 2-minute walk to the Below Ground Union Station. They then can get on at the 15 Tower Rd stop and get off at Broadway & Clevland Pl, which is a 5 minute walk to the hotel. To view more information regarding the Link Light Rail system, including schedules, please click here.

TRANSPORTATION SERVICES: From the Denver International Airport, taxis, town cars, limos, shuttles and ride share options are all available. Passengers can expect to pay about $56 for a one-way trip to the downtown Denver area, as well as the Sheraton Denver Downtown Hotel. For more information on how to travel around the Denver area, please click here.

RIDESHARING PROGRAM: Transportation Network Providers (TNP), also referred to as a “rideshare” company, provide prearranged transportation through an app, connecting passengers with drivers of vehicles for hire. Lyft and Uber are TNP companies operating in Denver, CO. Uber offers various discounts for new users. For more information on taxi, rideshare, or shuttle services, click here.

PARKING:  At the Sheraton Denver Downtown Hotel, self-parking is available for $45 daily. Valet parking is available for $54/daily.

Training Sessions

Training Sessions

ASTM staff will provide several training sessions on various subjects to educate and assist officers, members and non-members of ASTM committees. Refreshments will be available at all training sessions.

The following topics will be discussed:

ASTM International Welcome and Orientation Module

(Monday) 12:00pm - 1:00pm

No cost to attend

Meeting attendees are invited to a welcome and orientation session. This session will provide a brief introduction to ASTM, its process electronic tools, and international activities. This is an interactive session and questions are encouraged as we like attendees to feel comfortable in participating at their standards meetings. Facilitated by ASTM staff, this session provides new and experienced members and visitors a chance to connect at the beginning of the Committee Week.

The Standards Developing and Balloting Process  
(Wednesday) 12:00pm - 1:00pm
No cost to attend

During this joint Technical Committee Operations and Editorial Module, we will focus on the process of standards development for new and existing standards. Topics covered include: Committee Balance, Subcommittee and Main Committee Balloting, review of the role of COS (Committee on Standards), handling of Negative votes, and the role of the editor and technical contact. This session will provide important and useful information and is intended for all members.

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Interlaboratory Study Program Opportunities 

Workshop: Introduction to the Interlaboratory Study Program (ILS) (Monday) 12:00pm - 1:00pm

This module is designed to familiarize members with the ILS Program, its features, benefits, capabilities, and the online registration process. Research Reports will also be specifically addressed during the session. This workshop will benefit anyone planning to run (or participate in) an interlaboratory study to generate a precision statement for a new or existing ASTM test method. Presented by Phillip Godorov, ASTM ILS Staff.

Interlaboratory Studies (ILS) Question and Answer Opportunities

• Monday, 8:00am - 10:00am and 3:00pm - 5:00pm
• Tuesday, 8:00am - 10:00am and 3:00pm - 5:00pm
• Wednesday, 8:00am - 10:00am and 3:00pm - 5:00pm
   

In addition to the ILS Workshop schedule above, several opportunities for ILS Q&A have been planned with ASTM ILS Staff. Please feel free to drop by and ask questions about, or brainstorm ideas for, your upcoming interlaboratory studies. ILS representatives will also be available to review the status of your current interlaboratory studies and help you plan the next steps. No appointments are needed and assistance is available to everyone.

Annual Business Meeting / Members' Lunch

ASTM International invites you for our Annual Business Meeting/Members' Lunch with the Board Chair, William A. Ells and President, Kathie Morgan on Tuesday, June 6th at 12 Noon at the Sheraton Denver Downtown Hotel. At this lunch, you will hear an update on ASTM and have an opportunity to ask questions or share your comments.

Complimentary Support Services

ASTM meetings offer on-site services from the ASTM staff. We provide photocopying service, audio/visual equipment, and a members' work area with complimentary internet computers and printers.

ASTM MEMBERS WORK AREA: ASTM will provide computers with internet connections. This area will also be wireless for your laptop computer. You may visit the ASTM website, apply or renew your membership, order publications or check your email. The complimentary wireless service is limited to the members' work area and the meeting rooms.

Committee Voluntary Activity & Events Fees

Voluntary Activity Fees - Several ASTM committees collect a voluntary fee to support activities associated within the committee such as awards, social events, etc. Each committee determines the amount and encourages your contribution. The fee can be paid during registration. This voluntary contribution is not an ASTM International society fee.

Special Events - If your committee is having an event and collecting fees to attend, you may pay this during registration. Contact your staff manager or check in with the registration desk for questions. 

In the event you need a refund please refer to the following policies:

Special Event Fee: A refund for a special event fee, which includes banquet functions and/or committee activity, will be honored only if requested 5 business days prior to the event.

Symposium Fee: A refund of the symposium fee will be honored at least 10 business days prior to the workshop.

Activity Fee: A refund for an activity fee may be requested up to the last day of the event. 

You will see a refund on your credit card statement within 5 to 10 business days.

In order to request a refund, you can click the modify link provided in your confirmation email. Once in your registration you can deselect that fee and select continue and proceed with the modification or you can select “Cancel Registration.”

Miscellaneous

Please advise the hotel and ASTM of any disability which will require special attention. The Sheraton Denver Downtown is in compliance with ADA standards.

Questions

For information on ASTM International's products and services, please visit the ASTM website at www.astm.org.

For questions concerning general registration, accommodations, travel, hotel, logistics, etc.  please contact the ASTM Meetings Department at meetings@astm.org.